May 27, 2009

 
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Streamlined Selling Secrets for Success
Builders have been on a roller-coaster the last few years, from record highs to painful lows. Whether the housing market is booming or contracting, one thing remains consistent: as market conditions change, companies need to adapt. Builders who don’t take the time to review and adjust their processes may regret it later.

By Steve Lewkowitz

Streamline and succeed

Take your sales process, for example. Probably the most critical process of all, it may nonetheless be an area that did not receive a lot of scrutiny while homes were selling in record numbers. When the going is really good, there’s little reason to critically examine the way things are done or implement any new methodologies. With changed market conditions, this is no longer the case. Fewer buyers mean fewer leads, and fewer leads mean builders have to increase the number of leads converted to sales in order to sustain growth. With a smaller pie, you need a bigger share just to keep afloat.

Get sales and marketing to work together

A good first step in addressing this issue is to home in on the lead-generating part of the process – marketing. Automated marketing systems can be effective to help pull in more leads at a lower cost, even in a slower market. But marketing and sales work best when treated as an integrated process, and builders also need to be aware of what happens to leads once they enter the system.

The next step toward increasing sales conversions is a joint initiative between sales and marketing. Regardless of the quantity of leads being generated by marketing, the quality of these leads also counts. Sales and marketing must work together to determine lead-qualification criteria and processes. Customer Relationship Management, or CRM, applications that contain both marketing and sales modules can prove very useful in automating this process, ensuring the right leads are delivered to the right salesperson at the right time according to predefined criteria. Timing is critical to sales success, and if lead processing is inefficient, salespeople might miss their chance to make a sale. Classifying leads according to readiness to buy and delivering them instantly allows sales agents to prioritize more effectively and make more sales.

Refine the sales process

Once leads are in the sales agents’ hands, it’s on to the sales process itself. In the heat of a seller’s market, the discipline of selling may have become more lax. Under today’s market conditions, rigor and consistency must be brought back to bear on the sales process. A CRM system can help out in this area as well, allowing builders to embed sales steps and stages into the system, ensuring every salesperson is following approved processes. A good CRM system should be flexible enough to allow you to determine the details of these steps and processes – this allows you to apply your market knowledge and reflect your corporate culture within the system, even modeling on the proven processes of your company’s top sales performers.

Using automation technologies to drive your sales process takes the guesswork out of home sales – especially important to “greener” sales agents – and ensures your sales force is following best practices. It also allows salespeople to take a more organized and strategic approach to selling, something that is increasingly important in a cooler market. CRM systems allow salespeople to develop clear action plans for interacting with prospects. And because the CRM system is also a central repository of prospect information, sales agents can tailor these action plans to individual prospects based on demographics and preferences.

For example, potential buyers in the “active adult” segment could be invited to a weekday barbeque at a target community, whereas busy young professionals might respond better to evening or weekend telephone contact that takes less of their time. Knowledge about prospect interests and life stages can help salespeople better target their pitches and communications – should they send the prospect news clippings about SAT performance at local high schools, or brochures from nearby golf courses? And details about client preferences – Do they prefer e-mail, postal mail or phone calls? Do they want to be contacted about alternative properties or communities? Would they prefer communications in Spanish? – help salespeople personalize the process and create memorably enjoyable buyer experiences. All of this adds up to smarter, more strategic selling, and ultimately to higher sales conversions and happier homeowners.

Help your salespeople be more productive

While the quality of a sales team’s strategic approach is indispensable to increase sales, sales performance can still come down to basic productivity. No matter how hard they work, there’s still a limit to the number of activities a salesperson can fit into a day. Accordingly, a building firm serves its sales force best by providing tools that will save time and increase productivity.

Again, technology-supported approaches can prove valuable in this area. If they are sufficiently robust, CRM systems can become salespeople’s central resource, making homebuyer information quick and easy to access at any time. They can also become the engine that drives the sales process – the home of the action plan and sales steps. So CRM systems are natural sales hubs, and the more sales productivity tools they can pack in, the better. Some systems, for example, offer personalized dashboards that list top contact information, pending activities, new leads in order of priority and deadlines (mortgage and contract contingencies, for example, or deposits due), all in a single screen that the user can set as their homepage. In addition, systems that link to users’ computer-based calendars can integrate appointments and other scheduled activities for easy reference on the same screen, without switching programs. These time-saving features keep sales users productive and organized.

Administrative tasks are important to company operations, but they take away from selling time. Good technology support helps salespeople cut time spent on paperwork, reporting and communications, freeing up time for more productive uses. Because sales steps and details are tracked in CRM systems, for example, managers can monitor sales progress accurately without taking up the salesperson’s time.

Furthermore, some systems offer interfaces that can be accessed by mortgage companies and design centers, allowing the builder to immediately share information such as options qualification figures and mortgage prospects without any further effort. Two-way links to options selection features and design centers from the CRM system can also streamline and simplify the home-configuration process.

The process of generating quotes and contracts and obtaining management approvals can be another impediment to an efficient sales cycle. CRM workflows and tools can help progress deals through the quote-to-contract process more quickly by automating the assignment of steps to the appropriate stakeholder and notifying managers of needed approvals without any effort from the salesperson.

Keep the customer experience in mind

Each of these CRM productivity tools and process-support features is capable of increasing the ease and efficiency of the sales process. Together, they add up to a significantly smoother, faster sales cycle and increased sales productivity. Furthermore, a CRM-supported sales process is a smarter, more strategic one, with a higher chance of sales success, resulting in increased sales conversion rates. Finally, and most importantly, despite increasing efficiencies and accelerating the sales pace, a CRM-supported sales process does so without cutting corners in customer service or sacrificing the customer experience. In fact, it does just the opposite, infusing the sales process with a more personalized tone and approach. With this strategy, everyone wins.

Steve Lewkowitz is Professional Services Director at CDC Software, providers of the award-winning Pivotal CRM for Home Building and Real Estate. Steve can be reached at slewkowitz@pivotal.com or 732-297-4060.

How to Overcome Home Buyer Objections in Today's Market
We all might want more sales than we are getting, or we might like the sales that we do work with to be free of their many contingencies and conditions, but transactions are happening — even in the most stubborn markets.

As for the objections our prospects raise, they really don’t differ that much from what many of us have heard in the past. They still can be grouped into the five basic categories — the home’s setting, financial reasons, design, buyer timing and fear — just like they were during the housing boom. And then, as now, most seasoned salespeople have been trained on how to overcome them.

Yet, when most new home salespeople hear the dreaded, “We want to think it over,” from their customers today, they simply fold up their tents.

So the fundamental impediment brought on by objections in today’s market, as difficult as it may be, may really be more about how we hear and interpret these objections, rather than the actual substance of them, and — even more importantly — how we allow these objections to become part of the selling and buying process.

Most of us have spent a good part of our sales career overcoming objections and were trained in how to do it effectively. We would listen, make sure we understood them, discuss them and provide well-rehearsed and planned answers — and then move on to the sale.

Our solutions may not have satisfied our clients’ needs or been what they wanted to hear, but our sales objective was to give our solutions or answers to their objections and move along as if nothing had happened.

That’s not a route we would even dare to take in today’s tough market.

Three Levels of Objections

Prospective buyers can raise objections to buying now because of everything from neighborhood schools, an inability to get a mortgage, a baby due in eight weeks and too low a ceiling in the family room to paying too high a price, home owners association fees, fear of working with the builder and more.

But no matter what the basis of the objection is, it generally falls into one of three levels of importance — major ones you can do nothing about; intermediate ones you can explain, answer or solve; and minor ones that are inconsequential and should be ignored.

Major objections are those that you can’t change, make go away or really do anything about. If there is a power line or water treatment plant nearby, for instance, you can’t miraculously make it disappear.

The best you can do in this circumstance is discuss the objection with your prospects and minimize its impact on the decision-making process by helping them understand that whatever it is that they object to really will not have an adverse impact on their lifestyle or investment.

The intermediate objections — the ones you can explain or answer — usually center around perceived room sizes, various aspects of their investment, having a current home to sell, fear of making a decision and the like.

These are the objections and issues that you were trained to overcome and can overcome. Your task is to actually make the objections disappear through specific actions, or to lessen their impact and make them seem reasonable enough to your prospects so that a buying decision is still possible.

The minor or inconsequential objections are those that are sometimes raised in passing. They may not even be objections but, instead, be merely off-the-cuff comments or observations about the paint, carpet color, model furnishings or something else incidental that really has nothing to do with the floor plan, how well it works for your customers or what they really feel about the home.

If you are ready and willing to act on these minor objections, you give them much more weight and importance than they deserve — and you could spend much too much time trying to solve them. The best plan of action with minor objections is to ignore them and let them fade away.

Determine If the Shopper Is Serious

While the nature of buyer objections has not really changed, in order to overcome objections in a down market, your first order of business should be to determine how serious your home shoppers are.

If they’re not serious, having a home to sell or worrying about getting their financing really doesn’t matter at all. If they’re not serious, they are not going to buy no matter how hard you work for them.

So, to determine how serious they are, I suggest asking them something like, “If your current home (or financing or other considerations they raised) was not a factor and everything was in place for you to do so, would you say ‘yes’ to owning this home right now?”

If they replied with anything other than an emphatic and enthusiastic “yes,” then they really haven’t raised an objection, they were just giving you an excuse. And there is no effective way to work with excuses, because as soon as you try to deal with one another one will pop up.

However, if selling a home or getting financing or whatever else that they brought up is a true objection and the buyer is truly serious, you have something to focus on and work with.

Once you’ve determined their seriousness, the next step is to determine how many obstacles need to be overcome. To do that, I’d ask a follow-up question like, “So, if selling your present home (or getting financing, etc.) was not a factor, are you comfortable going ahead and getting started with owning this home today?”

This approach helps to determine if the objection they raised initially was the only one you have to address of if there are other obstacles to making the sale. The approach enables you to discover what you really can and do need to work with — and what is just being offered as conversation.

So, before attempting to answer or work with what you think might be a true objection, confirm that it is a true objection and that it stands in the way of an immediate decision.

Once you made that determination, you can work with it to eliminate it as a barrier to the sale. Otherwise, you may be making the sales process longer and harder than it needs to be.

Steve Hoffacker, CAASH, CAPS, CGP, CMP, CSP, MCSP, MIRM, is the founder of Hoffacker Associates, a real estate sales and marketing consultant firm based in West Palm Beach, Fla. that focuses on helping builders and salespeople gain control of their sales process to become more profitable, effective and efficient. His company provides coaching, lead generation, sales techniques, marketing and business management services. For more information, call Hoffacker at 561-685-5555, or visit http://stevehoffacker.com.

This article originally appeared on the NAHB Sales and Marketing Channel. [return to top]

The Economic Contraction Is Losing Steam
The sharpest contraction in economic output (real GDP) during the current recession apparently occurred in the final quarter of last year when a massive financial market shock threatened to throw the U.S. and global economies into 1930s-like depressions. The “Great Recession” is hardly over, but the rate of decline is slowing and the light at the end of the tunnel is coming into view.

GDP contracted at an annual rate of 6.3% in the fourth quarter of 2008, quite a serious matter. The “advance” estimate for the first quarter of this year was down a dismal 6.1%, but late-breaking March data on construction, international trade and business inventories point toward an upward revision to the contraction to about 5.5% — close to our original projection.

Available information on economic activity and financial market performance suggests that the rate of contraction in real GDP will ease off considerably in the second quarter. We’re currently estimating a 1.2 % rate of contraction for this quarter, as the fiscal stimulus program adds about 2 percentage points to growth and as business fixed investment (residential and nonresidential) contracts at a slower pace than in the first quarter.

We continue to believe that GDP growth will swing into the black in the second half of this year, aided and abetted by the fiscal stimulus program and by the financial market policy blitz engineered by the Federal Reserve, Congress and the Administration. However, we’re expecting below-trend GDP growth that will be accompanied by further deterioration of the labor market.

That pattern may or may not be strong enough to encourage the Business Cycle Dating Committee at the National Bureau of Economic Research to declare an end to the recession before the end of this year.

The preceding was excerpted from the May 20 edition of NAHB’s “Eye on the Economy,” which analyzes the economy from the point of view of the housing market. To subscribe to this free bi-weekly e-newsletter, click here. [return to top]

NAHB Actions to Address the Downturn
The following is a summary of NAHB actions to mitigate the mortgage credit crunch and address the housing downturn for the week of May 18:

  • NAHB ran a special issue of NBN Online that focused exclusively on all the NAHB resources available to help members drive sales; conduct their businesses more effectively and profitably; tap niche markets; improve their skills and advance their careers through several designation programs; and much more! The issue also highlighted the many advantages of joining the NAHB membership – which are indispensable in surviving today’s tough economic times.

  • NAHB this week continued to solicit and receive AD&C case studies and held a conference call with the Kansas City HBA to discuss NAHB’s AD&C initiatives.

  • NAHB staff this week continued to urge House and Senate members to co-sponsor bills pending in each chamber that would expand the net operating loss carryback provision included in the economic stimulus package that was enacted into law in February. H.R. 2452 was introduced recently in the House by Reps. Richard Neal (D-Mass.) and Pat Tiberi (R-Ohio). The legislation mirrors Senate bill S. 823, which was unveiled in the Senate last month by Sens. Max Baucus (D-Mont.) and Olympia Snowe (R-Maine).

  • After the Commerce Department reported that single-family housing starts edged up modestly in April while multifamily starts plunged 46%, NAHB issued a press release stating that historically low interest rates, affordable home prices and a first-time home buyer tax credit are providing some of the best home-buying conditions of a lifetime. At the same time, NAHB said that the severe AD&C credit crisis has kept apartment builders from moving ahead with new projects, along with competition from excess inventory that’s out on the market. “Ultimately, the logjam in builder financing must be broken in order for housing construction to provide the boost that the national economy needs to get back on track,” said NAHB Chief Economist David Crowe.

  • NAHB Public Affairs developed and sent out media talking points for the leadership, EOs and PRx subscribers on promoting the $8,000 first-time home buyer tax credit and the need to take further steps to revive housing and resolve the severe AD&C credit crunch.

  [return to top]

New Book Shows How to Build Practical, Sustainable, and Affordable Homes
Build Green and Save: Protecting the Earth and Your Bottom Line,” by builder Matt Belcher, is a comprehensive, easy-to-read reference that provides builders with the information they need to build green — and save money at the same time.

Available at BuilderBooks.com, “Build Green and Save” gives builders an overview of the business of green building and a breakdown of the different green guidelines and standards available, including NAHB’s National Green Building Standard.

In the publication, Belcher shows builders how to:

  • Identify and select green building materials
  • Implement green construction techniques
  • Explain the benefits of green housing to consumers
  • Offer affordable green building solutions to consumers
  • Use resources wisely and reduce water and energy consumption
  • Market environmentally sound practices

In addition, Belcher makes a case for affordable green building based on personal experiences and details.

For more information or to order “Build Green and Save,” click here, or call 800-223-2665. [return to top]

Directory Offers Easy-to-Find Technology Services
Those in the building industry looking for software providers to launch a Web site, CADD or help your budget, log on to www.nahb.org and click on “Online Directories” to access NAHB’s Technology Solutions Directory,  a comprehensive listing of technology vendors.  There are so many areas that technology and building cross paths.

Software and technology solutions providers interested in being listed can sign up for either an enhanced or standard listing.   Members can still post a standard listing for free.

Log on and check it out today, or e-mail Agustin Cruz at NAHB for more information; or call him at 800-368-5242 x8472.  [return to top]

For more information or to contact us directly, please visit www.NAHB.org l ©2009, National Association of Home Builders

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